Primary Purpose:
Ensure efficient operation of Athletic Department office and provide clerical services for Athletic Director and Coaches staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Experience:
Five years secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
- Maintain school calendar of events.
- Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist students, teachers, and parents as needed.
- Schedule meetings and appointments and maintain calendar for Athletic Director.
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